Invoicing Tips for Small Business Owners

Invoicing is a key part of running your business and it has to be handled the right way using elite invoice services.

While most business owners assume, they know what to do, it’s not always as straightforward as it looks. There are several mistakes small business owners make along the way that can hamper their ability to streamline operations.

Here are the most important invoicing tips to keep in mind as a modern business owner.

Stay Organized

The first tip is to stay organized when it comes to your invoicing. Several receipts are being made and it’s essential to know what each one is about, who it is made for, and what it stands for. This is key information and it shouldn’t be manually written down in one place. You have to organize everything and make sure it is properly numbered. This makes it easier for you to tap into your database (online and/or offline) and make sure everything is in line with what’s been written down.

If you aren’t doing this, how are you going to expect the customer to know what is going on? This is when liabilities pop up and that is not a good position to be in as a business owner.

Automate Everything

The goal has to be to automate as much of the process as possible. The beauty of being a small business owner in this day and age has to do with the technology that’s present. In the past, you had to write everything down and it took a lot of time. This doesn’t have to be an issue now as you are going to have invoicing software that can take everything that’s fed into the system before creating a beautiful set of data. This is what you need as a small business owner when putting things together.

If you start to automate the process, it is going to be a lot easier to avoid making manual mistakes. It also frees up time to do other things.

Maintain a Good Line of Communication

You should always take the time to maintain a good line of communication with your customers. There has to be a way to communicate with them, so they are aware of what the invoice is all about and what the payment terms are. This is the bare minimum and it is something you should have nailed down as soon as possible.

If the customer doesn’t have a way to reach out to you and clarify details, they are not going to enjoy the shopping experience at all. This is when you start to hurt your bottom line.

Identify Your Business

When you are setting up an invoice, you want to take the time to identify your business. This is essential as the customer isn’t going to always know what the purchase was all about, where it came from, and what it stands for.

This information can be relayed through the branding that is on the main invoice.

Create Payment Terms in Advance

There should always be established payment terms in place for the invoice. This is critical for your small business and is the only way to make sure everything is handled properly.

The financial side of things can fall apart when you are not doing this.

Final Thoughts

These tips are going to go a long way in helping with your invoicing and making sure there’s a bit of structure to everything that’s going on. Instead of hoping for the best, you should implement these tips as soon as possible. They are going to make a noticeable difference to your business and how it runs throughout the year.

James is the owner of BMS Direct, a full service business document communication company recognized for quality, reliability, responsive customer service, and exceptional IT capabilities. BMS serves over 300 clients in the financial, healthcare, service, local, state and federal government markets.

How to Use A Basic ADA Inspection Checklist for Existing Facilities?

Existing facilities still have to adhere to the ADA and ensure that they are able to pass an inspection at any point in time. Accessibility is important to society as a whole. You can do your part by ensuring your facility stays ready to make appropriate accommodations for employees and clients alike. Here are the most basic components of an ADA inspection checklist for existing facilities to help you prepare your business.

1. Accessible Entrances

All businesses must have entrances that are accessible to anyone who wants to use them. Proper grading and well-maintained access are important to the entrance. Ensure that proper signage is both posted and fully visible. Entrances should not be placed in different areas than non-accessible entrances so as to single out those with mobility related disabilities. If at all possible, existing entrances should be modified to make them more user friendly.

2. Parking Spaces

Parking spaces must be big enough for a standard accessible van. Acceptable sizes vary by region, but all must be at least big enough for two people to fit into the space. Enough room outside of the space itself for unloading must also be provided. The signage and painted space markers must be well maintained and fully visible.

3. Door Size and Weight

Doors must be big enough for a standard wheelchair to fit through. Ensure that you measure from the top to bottom and side to side. Ensure that the door swings wide enough to allow for complete access. Ensure the door can be opened with a single hand. Anything heavier without an automatic switch is considered a barrier and must be replaced. Handles should be at an appropriate height to allow users in wheelchairs to grab them without having to shift or otherwise put themselves in danger.

4. Ramp Angles

Ramps must have 12 inches of space for even inch of incline. Measure each ramp and ensure the incline is not too steep for users. Ramps must also come flush with the ground above and below them. If you observe any gaps, make sure to note them so they can be repaired and re-inspected. Ramps that do not have enough run before the incline can be fixed by adding length to the ramp.

5. Bathrooms

Check that the bathrooms fit all the above requirements and then ensure that all fixtures are within easy reach. People in wheelchairs should be able to wash their hands, reach the door handles, lock the stalls, etc. Ensure that the handicapped stall is big enough as required by law, that the mobility assistive fixtures are both positioned correctly and at the correct height. Pull on them as hard as you can to make sure that they are properly anchored and will not come off or cause a fall.

Aside from these, make sure that all proper signage is available through-out the location. Ensure that accessible rooms are available for employees and that there are no barriers to employment with your company as well. It doesn’t hurt to make sure that areas that might become slick when wet have anti-slip strips or that there are policies in place to quickly clean up any kind of spills that might happen.

When working through the checklist make sure to both record everything you are doing in writing, but also to photograph your results. If you need to open a door to check, make sure that you photograph it both closed and then open, showing the different states of use. This will help ensure that you have all the necessary documentation if your facility is selected to undergo an inspection.

David LoPresti, co-owner of ADA Compliance Professionals, brings years of architectural design and ADA compliance experience to the table. With a mother who has had a life-long disability, he has seen first-hand the complexity and challenges of making a property ADA compliant. This experience has led to him dedicating his life to improving ADA access for businesses across California so they can be enjoyed by all.

Trade Show Mistakes You Must Avoid At All Costs

Trade shows are one of the most important investments you can make for your business. However, in the process of attracting leads and making your brand more visible to your audience, it’s easy to overlook a few things. Carelessness can lead to costly mistakes. While simple mishaps can easily be addressed, others may not be so forgiving. So if you’re unsure and if you don’t have enough knowledge about trade shows don’t hesitate to ask help from https://koretradeshowdisplays.com/ for advice. Before you spend money to secure a spot in a trade show event it is important that you be familiar with the most common trade show mistakes entrepreneurs make. Being familiar with these mistakes is crucial to the success of your trade show exhibit.

Here are some of the most common trade show mistakes business people make:

You Don’t Have a Plan

One of the biggest mistakes entrepreneurs make is failing to have a plan. Many of them think that as long as they have products to display it would be enough to lure people to their booth. Well, that’s where they’re wrong. Although products are important what truly matters in a trade show exhibit is how you present your booth and how you market your brand to people. Once your marketing efforts are successful that’s when they’ll be truly interested on what you have to sell.

For a successful trade booth display, the best thing you can do is to plan at least a month ahead of your trade show date. While planning ask yourself these critical marketing questions:

What is my primary goal of this event?

What marketing approach should I use to sell my products?

What audience will love these products?

How should I approach prospects?

What can I do to make the event successful?

Your answers to these questions should be sustainable, measurable and realistic. Otherwise, you’ll be setting yourself up for a big disappointment at the end of the show.

Too Many Displays

It’s totally understandable to maximize your booth space, but using it for other product displays can be damaging not only for your booth’s appearance but also for your sales. You don’t want the attendees of the exhibit to feel overwhelmed when they visit your booth because of the number of displays you have. Instead of giving them clarity to buy from you you’re only going to make them feel confused. In fact, bombarding them with product displays will make them miss what’s truly important and valuable about your business.

To avoid making this mistake, try evaluating your objectives. Identify a specific product or service your business offers and if you feel that it’s the kind of product or service the attendees of the said event would be interested in then concentrate on that. Displaying all of your products will require a lot of work. To help you decide, only choose the top best-selling products in your business.

Overlooking the Importance of Social Media

Your social media presence can greatly affect your trade show’s success. While others may overlook its importance, others thrive on it. It’s simply the best way to promote your upcoming trade shows and invite your target audience to come and check out your booth. Moreover, the chances of your competition using the same strategy are also high and you taking advantage of this, as well, puts you at the same pace as them, if not ahead.

Hiring The Wrong Person To Man Your Booth

Assign your best salesperson – someone who is trained, skilled and knowledgeable about your products. Think about it, if a potential customer has questions about your product and you assign an incompetent worker, do you think he or she would be able to sell your product? Find someone who truly knows your business inside and out, someone you can trust to be the forefront of your business.

When participating in a trade show, you obviously want the event to be successful. After all, you’ve already spent a lot of money, time, and effort to make it happen. The last thing you’d want is for it to go down in the most unexpected way.

Kore Exhibits & Fabrication specializes in custom portable, modular and custom fabricated trade show displays and exhibits for purchase, lease or rent in Las Vegas and all the other top U.S. trade show venues. This post is sponsored by Kore Exhibits.